Studio Policies


Payment

Tuition holds your weekly time slot in my teaching schedule throughout the year and is required regardless of attendance. Tuition for private lessons is payable monthly due the first lesson of the month. Monthly tuition fluctuates based on the number of lesson days each month; check your personal tuition calendar for amount owed. Please let me know if you’d prefer equal monthly payments or to pay by quarter or semester. Payment may be made by check, cash, or person-to-person payment via your bank or Zelle (send payment to kaila@kgviolin.com).

Arrival

Plan to arrive a few minutes before your lesson. Please remove your shoes and leave them on the landing inside the front door. Allow enough time before your lesson to unpack your violin in the waiting room and wash your hands. Lesson times will not be extended for students who arrive late.

Student Cancellation

Your lesson time is reserved exclusively for you. Cancelled lessons will not be refunded for any reason. Time for make-up lessons is extremely limited, and make-ups for missed lessons cannot be guaranteed. Each student will be allowed a maximum of three make-up lessons during the school year if schedules permit. After three make-up lessons, further cancelled lessons will be considered forfeit. This policy is out of consideration to the studio as a whole, to allow all students an equal chance to make up lessons when needed.

Make-up lessons will be scheduled during regular teaching hours as openings become available. Please notify me of absences as far in advance as possible; this will help you and others receive a make-up lesson. Lessons missed without prior notice will not be made up. Scheduled make-up lessons will not be rescheduled for any reason.

Teacher Cancellation

Lessons that I cancel for any reason will be rescheduled or refunded.

Snow Days

You will be notified of any closings due to the weather. I’ll make every effort to make up weather-related cancellations, and these make-up lessons will not count towards your three personal make-up lessons for the year. Unless you hear from me, please assume that the studio will be open on school-declared snow days. Often roads are cleared by early afternoon, but if you feel driving conditions are hazardous, please contact me. You may either schedule a make-up lesson or send me a video of your practice session. Practice videos may be shared via Youtube, Vimeo, or Dropbox. I’ll record a lesson video for you in response. This is also a great way to get feedback on your practice methods.

Summer Term Policies

Year-round study is imperative for continued progress. In order to reserve a lesson slot in the fall, you are required to take a minimum of four lessons over the summer or pay a space-holding fee equal to four lessons. Payment for four summer lessons will be due with June tuition. Additional lessons (beyond the minimum four) are payable per lesson.

By June 1 you will receive a summer registration form. Lesson scheduling during the summer term is flexible, and lessons do not need to be on the same day and time each week. Summer lessons may be rescheduled with 24 hours' notice. Lessons that are missed or canceled with less than 24 hours' notice will not be rescheduled, and you will be charged for your reserved time.

Parental Involvement

For students under 10 years old, a parent or guardian is expected to attend every lesson and supervise daily practice. I like to gradually phase out parental lesson attendance by age 13 to foster students’ ownership of their learning. However, parents are always welcome in lessons.

Practice

In order to get the most out of lessons and enjoy the feeling of progress, you must commit to daily listening and practice (5 days per week minimum). Please read your practice assignments every week, and don't hesitate to let me know if you have any questions.

Recitals

There will be at least one studio recital per year, and all students are highly encouraged to perform. A fee of no more than $35 will be collected before the recital to pay the accompanist for his/her time and to rent the recital space. Specifics will be provided closer to the recital date.

Required Materials

Please bring to each lesson your violin, shoulder rest, practice binder, and all assigned music. Music and other materials may be purchased locally at Stamell Stringed Instruments. Online resources include Johnson String Instrument, Shar Music, and Sheet Music Plus. If you are considering purchasing a violin or moving up a size, please consult with me first.